Executive Officer Job Vacancy At Jhpiego Nigeria

Executive Officer

Jhpiego

Executive Officer Job Vacancy At Jhpiego Nigeria

An Executive Officer job vacancy is currently available at Jhpiego Nigeria. Applications are hereby invited from suitably qualified individuals who possess all the below-listed criteria.

Jhpiego is a nonprofit organization that works in conjunction with national governments, health experts as well as local communities to create and delivers transformative health care solutions that save lives.

We are recruiting for an Executive Officer who possesses all the criteria listed below:

  • The Executive Officer will work closely with the Country Director and its management team as necessary to provide support to the Country Director.
  • S/he will provide executive-level administrative support, clerical support, receiving partners/visitors, arranging travels and correspondences, and scheduling meetings with high-level report writing as necessary.
  • The Executive Officer will enhance the Country Director’s effectiveness by ensuring information management as well as representing the Country Director to others.

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Executive Officer Responsibilities

Executive Office

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves Country Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains confidence and protects operations by keeping information confidential.
  • Secures information by completing database backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Produce reports, presentations and briefs for the office of the Country Director.
  • Contributes to team effort by accomplishing related results as needed.
  • As assigned by the CD, Support specific initiatives, activities, projects and research under the office of the Country Director or wider SMT.
  • Maintains Country Director’s appointment schedule by coordinating travels, planning and scheduling meetings, take minutes, action notes and deal with any follow up action.
  • Undertake any other duties as may be required commensurate with the level of the post.

Program Support

  • As necessary, collaborate with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently
  • Arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested by the CD.
  • Assist with the organization of meetings, field visits, and other activities.
  • Assist with maintaining the project calendar and keeping it up-to-date.
  • Provide administrative support in the design, implementation and monitoring of project activities.
  • Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
  • Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites on time.
  • Assist with other programmatic and administrative duties as required

Requirements

  • Bachelor’s Degree in Social / Behavioral Sciences, Public Administration and Health-related courses. Masters in any of these related field will be an added advantage.
  • Ability to multitask and prioritize daily workload.
  • Proficiency in English.
  • Strong verbal and written communications skills.
  • Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
  • Demonstrated expertise working with management teams.
  • Critical thinking and problem-solving.
  • A minimum of 5-6 years’ strong experience in a similar position within the INGO / private sector.
  • Membership of Chartered Institute of Administrators added an advantage.
  • Strong time management, planning and organizational skills.
  • Strong interpersonal skills with a pleasant personality.
  • Discretion and confidentiality.

How To Apply For The Executive Officer Job

Eligible candidates should forward their updated CV to ng-recruitment@jhpiego.org using “Executive Officer” as the subject of the email.

The application deadline is 1st September.