Operations Officer Job At The Olive Prime Psychological Services (TOPS)

Operations Officer

The Olive Prime Psychological Services (TOPS)

Operations Officer Job Vacancy At The Olive Prime Psychological Services (TOPS)

An Operations Officer job vacancy is currently available by The Olive Prime Psychological Services (TOPS). Applications are hereby invited from suitably qualified individuals who possess all the below-listed criteria.


At The Olive Prime Psychological Services (TOPs), we are aware of the dynamics of being human and we understand that life can go beyond what we can bear, triggering a need to be supported and understood, therefore, we are committed to supporting service users (which refers to clients or patients) to experience a more realistic, flexible and full recovery, even as it concerns addictions and mental illnesses.

Our treatment approach is multidisciplinary delivered in a safe and comfortable environment alongside experienced staff and other partner organizations that provide some specialist services and combines a range of therapy groups including individual therapy, group therapy, 12-step mutual support group, specialized sessions and family therapy. We also offer complementary services like Arts and Craft groups, Recreational Therapies, Vocational Support, Drama therapy, Entrepreneurship, and Information and Technology programs.

Job Summary

  • As the Purchasing Officer, the post holder is responsible for managing all purchasing activities; s/he will ensure effective purchasing and regular delivery of goods and services needed by the Organization, which includes going to the market for procurement and market survey purposes.

Operations Officer Responsibilities

  • Procurement: Process purchase requisitions/orders within purchasing Period.
  • Work with the Store Officer to create a re-order level for purchases
  • Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
  • Establish and negotiate contract terms and conditions, and maintain supplier relationships
  • Prepare and maintain purchasing records, reports and price-lists
  • Work with the admin department to determine procurement needs, quality, and delivery requirements
  • Assist in the development of specifications for equipment, materials, and services to be purchased
  • Administer contract performance, including delivery, receipt, warranty, damages and insurance
  • Reconcile or resolve value discrepancies
  • Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
  • Develop and maintain constructive and cooperative working relationships with colleagues and management


  • Minimum of 2 years’ previous work experience as an Operations and/or Procurement officer preferably in a health care sector
  • Bachelor’s Degree in Social Science or any related discipline
  • Certifications in HSE or Procurement and Supply Management is desired
Required Skills / Competencies:
  • Outstanding organizational and leadership abilities
  • Excellent interpersonal and public speaking skills
  • Ability to develop and deliver effective business and operational plans which are financially relevant.
  • Proficient in office management software e.g. MS Office – Word & Excel
  • Strong operational management ability
  • A clear focus on results – set goals, plans, and prioritizes effectively, monitors efficiency and progress of work against plans.

How To Apply For Operations Officer Job

Suitably qualified individuals should send their CV and Cover Letter to: recruitment@theoliveprime.com using the job title as the subject of the email.

Important Notice
  • Only individuals who have a high expectation of themselves and are driven to work above and beyond are welcome to apply.
  • Delivery of professional and excellent services must be at your core.
  • Only shortlisted candidates will be contacted.
  • The application deadline is 18th October.